W-2 Deadlines for 2019
The following table will help you to remember all the W-2 deadlines for sending W-2 forms to the employees and for paper filing or e-filing them with the SSA.
| Form W-2 | Deadline |
| Issuing W-2 Forms to the employees | January 31, 2020 |
| Filing to SSA by Mail | January 31, 2020 |
| Filing to SSA Electronically | January 31, 2020 |
W-2 Penalties for Late Filing for Small Businesses
It’s important for the employers to send W-2s to their employees and file them to SSA before the W-2 deadline otherwise heavy penalties for late submissions or wrong information will be imposed.
The penalties range from $50-$530 per missed W-2 tax form, depending on how late the forms were submitted.
| W-2 Penalties | Length of Delay |
| $50 per return/$187,500 maximum | If you file the correct form within 30 days of the due date |
| $110 per return/$536,000 maximum | If you file between 31 days of the due date and August 1 |
| $270 per return/$1,072,500 maximum | Filing on or after August 1st, 2020 |
| $550 per return/No limitation | Intentionally neglecting to file |
1099 Deadlines for 2019
The January 31st deadline only applies to Form 1099-MISC with an amount in box 7, Nonemployee Compensation. The filing due date for other Forms 1099 & 1096 remains February 28th, 2020 if filing by paper, and March 31st, 2020 if filed electronically.
| Form | 1099 Due Date to Recipients | Filing to IRS By Mail | E-Filing to IRS |
| 1099-MISC (NEC Only) | January 31, 2020 | January 31, 2020 | January 31, 2020 |
| 1099-MISC (Other Forms) | January 31, 2020 | February 28, 2020 | March 31, 2020 |
| 1099-DIV | January 31, 2020 | February 28, 2020 | March 31, 2020 |
| 1099-INT | January 31, 2020 | February 28, 2020 | March 31, 2020 |
| 1099-R | January 31, 2020 | February 28, 2020 | March 31, 2020 |
Penalties for Late Filing
The penalties range from $50-$550 per missed 1099 tax form, depending on how late the forms were submitted.
